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UBO registr Nizozemi - evidence skutecnych majitelu  Eintrag Transparenzregister - UBO-register - Holland Registration in the Dutch UBO-register             

Registration in the Dutch UBO-register

As of 27 September 2020 all Dutch entities are required to register the persons who have an interest of more than 25% in the company. This register is called the UBO register.

What is a UBO?

An Ultimate Beneficial Owner (UBO) is defined as the natural person who is the ultimate owner or has a decisive vote in the respective legal entity or enterprise. If no UBO can be identified, a senior managing official, being the natural persons of the management board of the company must be registered as UBO (the so-called pseudo-UBO).

The following persons will be considered as UBO:
  • persons who (directly or indirectly) own more than 25% of shares of a company or legal entity
  • persons who (directly or indirectly) have more than 25% of voting rights of a company
  • persons who are effectively in control of the company.

Which companies are required to register a UBO?

The companies that are required to register for example are:
  • private and public limited companies (B.V.’s / N.V.’s) not listed on the stock exchange
  • foundations
  • associations with full legal capacity
  • associations with limited legal capacity but with business activity
  • cooperatives
  • partnerships: partnership (maatschap), general partnerships (vennootschap onder firma) and limited partnerships (commanditaire vennootschap)
  • shipping companies
  • European limited liability companies (SE)
Foreign companies that only have branch offices in the Netherlands do not have to register their ultimate beneficial owners in the Netherlands. Foreign companies (for example Ltd or GmbH) should register their UBOs in the UBO-register of their country of origin, in accordance with the legislation in the home state.

What information should be provided to the Dutch authorities?

  • First and last name, birth date & plce, adress of the UBO
  • Copy of passport
  • Social security number (BSN) if available, or else the foreign TIN
  • Nationality of the UBO
  • The type and the size of the interest (number of shares) and proof
If persons who are effectively in control of the company (manager directors) will be considered as the UBO, no proof is required if they are registered at a trade register. Please be informed that not all aforementioned information will be visible to third parties.

How can I register a UBO?

Dutch residents are able to register themselves as a UBO by filing the information on the website of the Dutch trade register (KVK). They will need their DigiD code (Dutch security code to the e-government environment). Foreign residents can file an application in writing by using the applicable form. This form is in Dutch only, we can of course help you with it (please contact us, see below).

When should the registration be arranged?

Dutch companies should arrange the registration by the end of March 2022. Most companies will receive a letter from the Dutch trade register with a request for the registration. But you don’t have to wait for this invitation and can register the UBO’s yourself.

Help with the UBO-registration

If you have any questions about this procedure, please do not hesitate to contact us, Hartmanova.eu! We, the Hartmanova.eu team, will be happy to help you!

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